BOOKING AND CANCELLATION TERMS

The owner of this registration form on the emya2022.publicon.ee website (hereinafter: registration form) is Publicon OU (business registry number 11077247) located at Kastani 42, 50410 Tartu, Estonia.

Information about sales, items, and prices
The terms and conditions apply when booking via the accommodation form on this website. All accommodation options are listed together with the prices. Information about the items is presented in the accommodation form and on the other web pages.

All bookings have to be made via the online accommodation form.

Payments can be made:
- via bank transfer after receiving the invoice - any resulting bank charges are to be paid by the conference participants;
- by credit card, available for Visa and Mastercard users (there is no additional fee); all payments via credit card are processed by Maksekeskus AS;
- or an Estonian direct bank link (bank charges may apply based on the service provider) via Swedbank, SEB, Luminor, LHV, Coop Pank, Pocopay (all payments are processed by Maksekeskus AS).

Publicon OU is responsible for processing your personal data. Publicon OU shares the personal data necessary for making credit card payments with Maksekeskus AS, who is authorised to have access to this information.

The payment deadline is 10 days from submitting the booking, the dates are also marked on the invoice.

Payment providers via Maksekeskus AS in different countries are:
- Estonia (Swedbank, SEB, Luminor, LHV, Coop Pank)
- Latvia (Swedbank, SEB, Luminor)
- Lithuania (Swedbank, SEB, Luminor)
- Finland (Aktia, Ålandsbanken, Danske, Handelsbanken, Nordea, Oma Säästöpankki, OP, POP Pankki, S-Pankki, Säästopankki)
- All other countries have the possibility to pay by credit card

Booking process
Accommodation in the EMYA 2022 conference is subject to a fee. Please fill in all compulsory fields and make the selections of your accommodation. At the end of the form, you will see the total sum of your selections. You can then preview your accommodation form and submit the booking. For paying by bank transfer, you will get the invoice via e-mail within an hour after booking. We can only accept euro-payments.

The booking is confirmed when the payment has been received. The fees are to be paid in advance, payment options will become available after successful online booking.

Some selections might have limits - this is marked next to the item. You can only make selections where there is still availability. If there is an error with the system, we will notify registrants as soon as possible and refund money for the selections that are no longer available within 14 days.

All payments are to be made to Publicon OU.
Address: Kastani 42,50410, Tartu, Estonia.
Bank details:
Swedbank, Liivalaia 8, Tallinn, Estonia
IBAN EE482200221061156426
SWIFT/BIC HABAEE2X

Delivery
After filling in the accommodation form, an automatically generated confirmation e-mail will be sent to the e-mail address inserted in the form free of charge. The e-mail contains a PDF link with the accommodation data which can be downloaded and serves as written confirmation. The invoice will be sent after a successful booking.

If you notice a mistake in your accommodation data, please contact the secretariat at your earliest convenience. If you need some information on the invoice to be changed (e.g. some accommodation items to be added, a VAT number to be added, the payment deadline extended), please contact the secretariat. Please send an e-mail to emya2022@publicon.ee

Cancellation policy

Cancelling before March 1st 2022 – we will refund 100% of the registration fee.

Cancelling after March 1st 2022 – we will refund 40% of the registration fee.

Cancelling after March 31s 2022 - no refunds will be made.

All refunds are processed no later than 2 months after requesting the refund.

Please submit your cancellation to the Secretariat in writing via e-mail: emya2022@publicon.ee. Cancellation requests must identify the staying person's name, email address, the amount paid, and bank details. Name changes are free of charge.

All refunds will be processed within two weeks after the conference.

Processing personal data
The secretariat will process the personal data (such as the name, phone number, address, e-mail address) inserted into the accommodation form only in relation to the booking to this conference.

We recommend taking out appropriate travel and cancellation insurance for your registration fee, hotel, and airline booking. This is often included with credit card transactions, but check your own policy for details. Also please ensure that you have appropriate health insurance coverage. Please check beforehand if you need a visa for Estonia and inform yourself about the visa application procedures and the time needed for processing a visa application.

Please send all questions regarding the booking and payment to the Secretariat:
Publicon OU
Kastani 42, 50410 Tartu, Estonia
E-mail: emya2022@publicon.ee